Google Meet Calendar Integration

Overview

Integrating Google Meet with PXME calendars allows you to automatically generate meeting links for virtual appointments. Clients receive these links in their confirmation emails, reducing friction and ensuring a professional scheduling experience. To function properly, you’ll need to connect your Google Calendar with writer access and configure Google Meet as the meeting location.

Prerequisites

• Writer Access: Required for PXME to add events into your Google Calendar.

• Read-Only Access: Allows PXME to pull events into your account but not add new ones.

• If you see an error, follow the troubleshooting guide: “What To Do If You Get the Google Calendar Writer Access Error.”

Step 1: Connect Your Google Calendar

1. Go to Settings > My Profile > Calendar Settings
   or Calendars > Calendar Settings > Connections Tab.

2. Connect your Google Calendar using Google Descope (no need to connect under general integrations).

3. Once connected, Google Meet is automatically enabled.

4. Make sure a Linked Calendar is selected. Without it, Google Meet links will not generate.

Step 2: Sync in User Calendar Configuration

For Team Members

1. Go to Settings > My Staff.

2. Select the user and click the pencil icon.

3. Under Calendar Configuration, sync their Google Calendar.

4. In User Availability, select Google Meet as the meeting location.

5. Save changes.

For Yourself

1. Go to Settings > My Profile.

2. Scroll to User Availability.

3. Select Google Meet as your meeting location.

4. Save your changes.

Step 3: Calendar Configuration

• Linked Calendar

  • All new PXME events are pushed here.

  • Requires writer access.

  • Also used as a conflict calendar by default.

• Conflict Calendar

  • Pulls in events from Google Calendar.

  • BUSY events block availability in PXME.

  • FREE events appear but do not block time.

  • Multiple calendars can be added to prevent double-bookings.

Step 4: Connect Google Meet in a PXME Calendar

1. Go to Calendars > Calendar Settings.

2. Create or edit a calendar.

3. In Meeting Details, scroll to the assigned team member.

4. Select Google Meet as the meeting location.

5. Save your changes.

⚠️ Note: Google Meet is not available for Class Booking or Simple/Event Calendars.

Step 5: Test the Integration

1. Go to Sites > Funnels.

2. Add a Calendar Element to your funnel page.

3. Select the correct calendar.

4. Save and preview using the eye icon.

5. Book a test appointment — the client should receive a Google Meet link in their confirmation.

Pro Tips

• Confirm writer access regularly to avoid sync errors.

• Use PXME notifications to remind clients of meetings.

• Test periodically by booking trial appointments.

• Adjust sync preferences for better accuracy.

FAQs

Q1: How do I connect my Google Calendar?
Go to Settings > My Profile > Calendar Settings or Calendars > Calendar Settings > Connections Tab. Once connected, Google Meet links are generated automatically.

Q2: What if I don’t link a Google Calendar?
Google Meet links will not be generated.

Q3: What if I get the Writer Access Error?
Make sure your Google Calendar permissions are set to allow changes to events. See “What To Do If You Get the Google Calendar Writer Access Error.”

Q4: How do I select Google Meet as the meeting location?

• Staff: Settings > My Staff > Calendar Configuration > User Availability > Google Meet

• Personal: Settings > My Profile > User Availability > Google Meet

• Calendar: Edit calendar > Meeting Details > Meeting Location > Google Meet

Q5: Can I use Google Meet with all calendars?
No. Google Meet is unavailable for Class Booking and Simple/Event Calendars.

Q6: How do conflicts work?

• BUSY events in Google Calendar block availability in PXME.

• FREE events appear but do not block time.

Q7: My Google Meet option is greyed out. What should I do?
Go to Settings > My Profile > Calendar Settings and make sure you’ve selected a Linked Calendar.