Personal Calendar for 1:1 Bookings

Overview

The Personal Booking Calendar in PXME is built for simple, one-on-one scheduling. It eliminates the complexity of team or group calendars and provides a streamlined way to manage individual appointments. This makes it ideal for providers handling patient visits, consultations, or virtual sessions. With fast setup, built-in integrations, and customizable rules, the Personal Calendar ensures a professional and user-friendly booking experience.

Key Features and Benefits

• Streamlined 1:1 Scheduling – Dedicated to individual appointments without multi-user confusion.

• Quick Setup – Can be created and configured in minutes.

• Fully Functional – Includes time slots, booking rules, reminders, and integrations.

• Virtual Meeting Support – Connect Zoom or Google Meet for remote appointments.

• Avoids Common Confusion – Designed specifically for direct, one-on-one scheduling.

How to Set Up a Personal Booking Calendar

Step 1: Access Calendar Settings

• Go to Settings > Calendars.

Step 2: Create a New Calendar

• Click + New Calendar and select Personal Booking.

Step 3: Configure Your Calendar Preferences

Set up:

• Availability – Define working days, hours, and booking rules.

• Meeting Duration – Choose how long each appointment lasts.

• Buffer Time – Add preparation or recovery time around appointments.

• Integrations – Connect Zoom or Google Meet for virtual scheduling.

Step 4: Save and Share Your Calendar Link

• After setup, PXME generates a unique booking link to share with clients or patients.

Key Features to Use

1. Booking Widget – First Available Date

   • Displays the earliest open slot automatically.

   • Found in Availability tab.

   • Works only when Date-Specific Hours are set without weekly recurring hours.

2. Look Busy

   • Hides a percentage of available slots to encourage faster bookings.

   • Found in Availability tab.

   • Works with Personal, Event, Round Robin, Collective, and Service calendars.

   • Not available for Class Bookings or Service Menus.

3. Notification Management

   • Customize email and in-app notifications for:

     • Appointment Booked

     • Cancellation

     • Reminder

     • Follow-Up

   • Notifications can be sent via PXME web app or mobile app.

   • Configure specific recipients for better control.

4. Rescheduling and Cancellations

   • Set time limits for reschedules or cancellations.

   • Links expire after the set timeframe.

   • Rescheduled appointments are tagged with the previous date/time for easy tracking.

5. Troubleshooting Tool

   • Found in Calendar Settings > Troubleshoot Calendar.

   • Explains why slots are blocked (conflicts, rules, availability).

6. Language Support

   • The booking widget supports:

     • French (Canada & France)

     • Swedish

     • Finnish

     • Norwegian

   • Provides a localized, user-friendly experience.

Notes

• The calendar creator is automatically the assigned team member.

• Unlike Round Robin calendars, the Personal Calendar only supports one user.

FAQs

Q1: What is the Personal Booking Calendar used for?
It’s designed for one-on-one appointments, keeping scheduling simple and efficient.

Q2: Can I integrate Zoom or Google Meet?
Yes. Both platforms can be connected for seamless virtual scheduling.

Q3: Can I customize notifications?
Yes. Email and in-app notifications are fully customizable.

Q4: Does Look Busy work with the Personal Calendar?
Yes. You can hide a portion of your slots to increase urgency.

Q5: How do I troubleshoot unavailable slots?
Use the Troubleshoot Calendar tool in Calendar Settings to see why slots are blocked.

Q6: Can I assign another team member?
Yes. You can reassign it, but the Personal Calendar still supports only one user at a time.