Integrating Gmail for Email Service

Overview

PXME allows you to integrate Gmail SMTP for sending emails directly to your leads. This option works best for smaller-scale sending but comes with important requirements and limitations.

⚠️ Important:

• Starting February 2024, Gmail, Yahoo, and other providers require professional domain email addresses (e.g., name@yourdomain.com) for bulk sending. Free addresses (e.g., Gmail, Yahoo, Outlook.com) are not suitable for campaigns.

• If you are located in the Philippines, you may experience Gmail SMTP connection issues. Use a VPN to stabilize connections.

Step 1: Create a Gmail App Password

1. Log into your Gmail account.

2. Click your profile icon (top right) → Manage Your Google Account.

3. From the left menu, select Security.

4. Make sure 2-step verification is enabled (required to unlock App Passwords).

5. Scroll down and click App Passwords.

6. Choose the Gmail address you want to integrate.

7. Enter your main password when prompted.

8. Under App Passwords, type a name like SMTP or PXME Integration → click Create.

9. Copy the generated password. (This will be used in PXME.)

Step 2: Connect Gmail in PXME

1. In PXME, go to Settings (bottom left).

2. Select Email Services.

3. Click Add Service (top right).

4. Under Select Provider, choose Gmail.

5. Enter your Gmail address.

6. Paste the App Password you created in Step 1.

7. Click Save.

Sending Limits

• Personal Gmail accounts → 500 emails / 24 hours

• Google Workspace accounts → 2,000 emails / 24 hours

? Note: Sending 1 email to 5 recipients = 5 emails counted toward the limit.

Troubleshooting & Best Practices

• Always use the same Gmail address for integration and sending.

  • Example: If you integrate TestEmail@gmail.com, do not send from SampleEmail@gmail.com.

  • Mismatched addresses may trigger spam flags.

• If in the Philippines, use a VPN to stabilize SMTP connections.

• Avoid deliverability issues:

  • Use a professional domain email for campaigns.

  • Set up SPF, DKIM, and DMARC records for your domain.

  • Keep sending practices clean (avoid spammy language, poor list hygiene).

Why a Professional Domain is Required

As of 2024, bulk senders must comply with Gmail/Yahoo’s new requirements:

• Professional sending domain (not free Gmail/Yahoo/Outlook).

• Properly configured DMARC, SPF, and DKIM.

• Stronger reputation management.

Benefits:

• Higher deliverability and inbox placement.

• Greater sender credibility.

• Protection from phishing/spoofing.

? If you’re planning large campaigns, review: PXME Email: How to Set Up a Dedicated Sending Domain.

FAQs

Q1: Why do I need an app-specific password for Gmail?

• It’s required when 2-step verification is enabled. It secures PXME integration without exposing your main password.

Q2: What if I don’t see “App Passwords”?

• Turn on 2-step verification in Google Security settings first.

Q3: What are Gmail’s daily limits?

• Personal Gmail → 500 emails/day

• Google Workspace → 2,000 emails/day per account

Q4: Why is a VPN needed in the Philippines?

• Some regional restrictions affect Gmail SMTP connections. A VPN bypasses this.

Q5: How can I avoid deliverability issues?

• Use the same Gmail for sending and integration.

• Respect Gmail’s daily limits.

• Switch to a professional domain email for bulk campaigns.

• Configure SPF, DKIM, and DMARC.